TERM OF REFERENCE
HUMAN RESOURCES OFFICER
| Job title | Human Resources Officer |
| Number | 01 |
| Expected date to assume duty | 15 August, 2025 |
| Work place | Hoa Lac, Hanoi |
Vietnam Japan University (VJU) is a new university model in Vietnam, the seventh member university under Vietnam National University-Hanoi (VNU), envisaged to become an internationally recognized university, and a symbol of the close and fruitful cooperation between Vietnam and Japan.
As VNU’s member university, VJU can leverage upon VNU’s intrinsic advantages and resources. In parallel, VJU coordinates intensively with prestigious universities in Japan such as University of Tokyo, Osaka University, University of Tsukuba, Yokohama National University, Waseda University, Ritsumeikan University, Ibaraki University to meet the needs of Vietnamese and also Japanese higher education.
At VJU, we have standardized academic environment inherited from Japanese style. This is where Vietnamese, Japanese and international scientists work and innovate. Professors of diverse cultures will create a multicultural environment for academic activities in the era of integration.
We are committed to creating a stimulating and supportive learning and working environment based on mutual respect and trust to assist staffs and students to reach their full potential.
Required duties and responsibilities
- Implementing recruitment (preparation of job descriptions – TOR, notices and advertisements, interviews, offer letter and working/labour contract) and other related tasks.
- Implementing salary, allowance and benefits, pension and other related policies.
- Managing contractual employee records, HR database.
- Implementing internal/external training activities.
- Building management documents (regulations/ policies) related to HR that assigned.
- Preparing staff and lecturer appraisal process
- Prepare quarterly/annual progress reports to higher authorities such as Vietnam National University, Hanoi and relevant units as required
- Other duties as assigned by the Rectorate Board and supervisors.
Qualifications
- Education: Masters’ degree (graduation in developed countries is an advantage).
- Work experience:
- Minimum 2-3 years in relevant position.
- Well-known about regulations, policies related to higher education and human resources in Vietnam.
- Working experiences in education sector and familiar with Japanese academic working style are advantages
- Understanding of International regulations/processes is an advantage.
- Foreign language: Be fluent in spoken and written English (IELTS 5.5). Proficiency in Japanese will be considered an advantage.
- Preferred skills:
- Proficient computer skills, especially in MS Office.
- Demonstrates ability to work under pressure and make deadlines.
- Demonstrates good judgment and professional; problem solving skills; ability to handle multiple tasks; self-motivated; well organized.
- Strong communication skills (both written and oral) and teamwork skills.
- Attitudes:
- High commitment to the deadline
- Honest, hard-working, meticulous, careful, highly responsible in work; ability to organize, arrange work and time.
- Strong commitment to learning and self-improvement in any situation
- Responsibility, accountability, and services-oriented
- Love the job, have the desire to stay with the University long term.
What VJU can offer
Successful candidate will be offered an attractive remuneration package comprising of:
- Competitive monthly salary;
- Monthly meal allowances: 700,000 VND;
- Performance-based additional pay by VJU’s regulation
Application
To apply please send your application package (with following documents in a PDF or MS Word DOC (in English, max. size: 5 MB) with “Your name _ HR Officer” written in the subject line to hr@vju.ac.vn
Application deadline: before August 5, 2025
Application documents include:
- Essay (essay topic: “Explain how you can perform the duties of the HR officer”? Maximum 800 words in English).
- Curriculum Vitae.
- Bachelor/Master degree and transcript
- Recommendation letter (s).
Recruitment process
- Shortlisted candidates will be interviewed by recruitment committee established by the Rector.
- Successful candidate will be offered a 1-year contract with 2 months’ probation period. The Incumbent can be offered another 2-year contract upon the satisfaction of his/her
